Work room by room with your phone. Photograph and describe every lot where it stands, and walk out with the catalog finished instead of a car full of boxes and a week of typing ahead of you.
A consignment sale arrives in pieces. Someone brings you a few items, you log them, and the sale builds over weeks.
An estate arrives all at once. One phone call and you're responsible for everything in a four-bedroom house, the china cabinet, the garage shelving, the wardrobe nobody has opened since 2009. There's no gentle accumulation and no chance to catch up between deliveries.
And you're usually on someone else's clock. The property is listed. The family is flying home Sunday. The closing date is fixed, and the house has to be empty before it.
That combination, everything at once, on a deadline you didn't set, is why estate lotting breaks the methods that work fine elsewhere.
The old way means handling everything twice. Photograph it in the house, write a number on a sticker, box it, move it, then reconstruct the descriptions later from notes and memory.
Estate sale lotting software removes the second handling entirely. You walk into the dining room, photograph the sideboard, say what it is, and tap next. The lot is finished. By the time you reach the last room, the catalog is done, not drafted, not half-written, done.
Nothing needs carrying out to be described. That matters in estate work more than anywhere else, because plenty of what you're cataloging is heavy, fragile, or simply not going anywhere until it sells.
Most estate specialists work a house systematically, main floor, bedrooms, basement, garage, and number lots as they go.
Set your starting lot number once, and the app counts from there while you move. If a sale runs across two days, the second day picks up exactly where the first finished. If you're splitting a large estate into multiple sales, you choose the number each one begins at.
The numbering follows your system. You don't adapt to the software.
Estate work has a dimension other auction work doesn't: the people who own the story are usually in the room.
A daughter mentions the sideboard came from her grandmother's house in Ohio and has the original key in the top drawer. Someone points out which pieces of the costume jewelry were her mother's everyday set and which came from a trip abroad.
That's provenance. It's worth money, and it's available to you for about ten seconds.
Tap the microphone, and it's captured, in your words, at full detail, attached to the right lot. No scribbling while trying to stay in the conversation, no reconstructing it that evening as “grandmother's, Ohio?”
Families notice this too. Watching someone record their mother's belongings carefully reads very differently from watching someone tick boxes on a clipboard.
Estates generate repetition that other sales don't. A linen closet. A set of matching dining chairs. Six cartons of paperbacks. A whole wall of the same storage bins in a basement.
Duplicate handles it: one tap copies the previous lot, you adjust what differs, and you keep moving down the row.
There's no cap on lots, auctions, or photographs on the annual plan, which means a large house costs exactly what a small one does. You're never deciding whether an item is “worth” the incremental fee, because there isn't one.
The export renames every photo to match its lot automatically, so a thousand images don't become a thousand renaming decisions at the end of the week.
There's a quieter benefit to that. When cataloging an extra item costs nothing but a few seconds, marginal pieces get listed instead of thrown in a “sundries” box, and sundries boxes are where value goes to hide.
The same workflow carries across the related jobs where a property has to be emptied and accounted for.
Estate liquidation software is often sold as a full business system, scheduling, staffing, point of sale, the lot. This isn't that. It does one part of the job and gets out of the way.
Whatever the finished .csv gets used for — a sale, a valuation, a record for the estate file — it's a clean, itemized list with photographs attached.
An estate catalog does a second job that a consignment catalog never has to.
Long after the lots have sold, someone may need to show what was in the house and what became of it. A sibling who wasn't there. An executor closing the file. A beneficiary asking a reasonable question eighteen months later.
Estate sale lotting software gives you that without any extra work, because the record was built as you went. Every lot has its description and its photographs, exported as a .csv you keep, not a summary written afterwards, but what you actually saw, item by item, in the order you walked the house.
Print it, attach it to an email, hand it to the family. It settles most questions before they turn into arguments.
Yes. Everything is captured on your phone where the item stands, so you can photograph and describe a full house before a single box is packed. Nothing has to be staged, carried out, or brought back to a warehouse to be listed.
Set your starting lot number at the beginning, and the sequence continues as you go. When you return, you carry on from the last lot rather than reconciling separate lists afterwards.
The app runs in any phone browser with nothing to install, so it's not tied to one device. How your team splits a property is up to you; the app asks for the same information in the same order regardless of who's holding the phone.
The software doesn't require a license to use. It prepares a catalog and exports it; whether you then sell through an auction platform, a liquidation sale, or another route is entirely your decision.
That depends on the property and how much of it is saleable, but the savings are concentrated in one place: the work that used to happen after you left. Descriptions are finished when you finish walking, so there's no second session to schedule before the sale can be listed.
A .csv file listing every lot with its description, plus all your photographs renamed to match the lots they belong to. Both are yours, and both upload to the auction platform you already use.
Run real estate through it before you commit. The free two-week trial covers up to 100 lots, which is a room or two of a typical property, enough to know within a morning whether it fits how you work.
The support line is answered Monday to Saturday, 9:00 am to 6:00 pm. Call 440-454-1121 or email support@bidlotwizard.com. Full terms are on the pricing page, and the underlying capture process is covered on the auction lotting software page.
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